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Privacy notice
Draft for legal and implementation review. This is not legal advice. Do not publish until the controller details and the implemented data practices have been checked.
Who is responsible
VIN Reveal is the service at vinreveal.co.uk. Contact info@vinreveal.co.uk for privacy questions.
The legal controller details for this service will be confirmed in an updated notice. Until then, contact info@vinreveal.co.uk for privacy questions. The final notice must identify the person or organisation responsible for the personal data used by the service.
Information involved in using the service
A vehicle lookup starts with a UK registration. The service uses it to obtain the available vehicle description and to connect the requested report to the correct vehicle. Depending on context, a registration linked with other information may be personal data, so it must be handled with appropriate care.
If you choose Request the £7 report, the next stage requests an email address for report delivery and A request record may contain the selected vehicle, request reference and report status. There is no card form on this website. Report requests are handled manually.
A support enquiry contains the name, email and message you submit, plus an optional registration or order reference. Do not include unnecessary personal information or documents about anyone else.
Purposes and legal grounds
The intended purposes are to provide the requested lookup and report, deliver order communications, handle enquiries, maintain the service and meet applicable legal obligations. Preparing or performing the requested service can involve contractual grounds. Records required by law must be linked to the relevant obligation. Any reliance on legitimate interests must be assessed against the individual's rights and explained in the final notice.
Consent, where required for a particular optional use, must be separate from purchasing the report and capable of being withdrawn. A report-delivery email address must not silently become marketing permission.
Vehicle data and service providers
The lookup uses the existing Motorway-backed vehicle-data integration. The deployed service will also involve the hosting, payment and email functions needed to operate it. Before release, the operator must check the actual providers, their roles, the data sent to each, the relevant contracts and any international transfer arrangements, then make this notice accurately describe that implementation.
This draft does not claim that all processing stays in a particular country or that a particular provider has been contracted. It must not be used as a substitute for checking the real data flow. The vehicle report contains no keeper personal data.
Storage and deletion
Retention periods for lookups, reports, order records, support messages and logs will be confirmed in the approved privacy notice. Contact info@vinreveal.co.uk if you have a deletion or access request.
Keep information only for the documented purpose and applicable obligations. The approved notice must explain the retention approach clearly enough that a user can understand what happens to their data after the report is delivered.
Your data rights
Depending on the circumstances, you may have rights to access, correct, erase, restrict or object to processing, and to data portability. Where consent is the basis, you can withdraw it without affecting earlier lawful processing. Rights are not absolute and a request may need enough information to establish the relevant record and identity.
Contact info@vinreveal.co.uk to raise a concern or make a request. You can also complain to the UK Information Commissioner's Office. Use its official website for current contact details and guidance.
Cookies and technical information
The implementation must document any cookies, analytics, anti-abuse tools and technical logging actually used. Do not deploy non-essential tracking before the relevant consent requirements have been assessed and implemented. This draft makes no claim that the site is cookie-free or uses a particular analytics product.
Changes to this notice
Review this notice when the service or provider arrangements change. Publish an accurate effective date with the approved version. The contact page is the route for questions about this draft or the final notice.